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As a collaboration suite, Google Apps contains some of the most sensitive business data of any IT system.
Everything from emails, contracts, product designs, customer lists and more can be accessed from anywhere. To avoid security issues, Google Apps administrators must take the proper steps to secure their data.
Seven key security customizations are available to domain administrators within Google Apps. These fall largely into two categories: those native to Google Apps and those open to Google Apps Marketplace apps and beyond. Customizations in the first category - such as Google Apps data encryption, secure mail transfer, and archived search - offer clear and direct benefits to the business. Those in the second category - like 2-factor authentication, single sign-on, and security policies - are more challenging to incorporate without first centralizing access control through identity and access management (IAM).
Google Apps is unlikely to be the only cloud-based solution used by your business, so its important to apply consistent security policies across your entire cloud application portfolio.
By adopting a cloud-based IAM solution such as OneLogin, manual sign-ins on an app-by-app basis become a thing of the past. Centralized authentication through OneLogin enables users to automatically gain access to applications using a secure single sign-on protocol such as SAML. As a result, IT staff can enforce the same access policies across all applications (not just apps in the Google Apps Marketplace), and record a complete audit trail of all authentication and sign-in activity. Giving IT centralized control and a solid body of security and administrative options beyond what’s available within Google Apps increases cloud app security and compliance, and at the same time boosts productivity across both end users and IT. IT administrators can quickly integrate with existing user stores like Active Directory, provision and deprovision applications, and provide users with a seamless single sign-on experiene across desktops, laptops and mobile. End users enjoy one click access to all their apps and IT isn’t burdened with the dreaded influx of helpdesk tickets for passwords resets. Everyone wins.