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Six weeks before the start of the 2011 school year, the CIA technology team received approval to move
ahead with the Digital Canvas Initiative (DCI), which aims to promote student-teacher collaboration by
providing iPads to all faculty members and incoming freshmen. To execute a seamless launch, CIA enlisted
OneLogin to provide Google Apps access across workstations, laptops and iPads. OneLogin completed the
deployment in less than three weeks.
Director of Information Technology
CIA was using another product to manage passwords, and each change or issue had to be resolved
through a different service. This was costing the team considerable time and effort. Additionally, the new
initiative called for providing all incoming Freshmen with Apple iPads, which would require configuring
hundreds of devices with access to individual email accounts and other applications. Updating those iPads
device by device would be costly.
Michael Kimmel, Director of Information Technology, Cleveland Institute of Art (CIA), knew that Google
Apps would simplify application provisioning, but was concerned about authentication.
“Originally, we were looking at Google Apps implementation providers who install technology that allows
pass-through of Active Directory passwords into the Google ecosystem,” said Kimmel. “These solutions
were expensive, however. Most Google Apps implementers were charging $3000-4000 just for the
password integration piece.”
Kimmel stumbled upon OneLogin’s single-sign on solution, which could be used not only with Google
Apps, but with 2,200+ SaaS applications. “It just made sense to use OneLogin for everything,” said
Established in 1882, the Cleveland Institute of Art is an independent college of art and design committed
to leadership and vision in all forms of visual arts education. The Institute has nearly 50 full-time and 40
adjunct faculty, all professional artists, designers, and scholars, and approximately 500 undergraduate
students from all over the world.
An initial pilot roll-out to non-tech users—mostly staff and maintenance crews— was extremely successful,
proving that OneLogin could have the widest adoption. “With OneLogin, the non-tech users just go to one
place and sign in with their email for access to all the apps they need,” said Kimmel.
Using OneLogin, CIA deployed iPads for new freshman in a single night. All of the iPads were pre-configured
with each student’s personal email. The cumbersome login process the school formerly used was replaced by
single sign-on, and students were able to immediately access their email – with little involvement from CIA’s IT
team— and all in just 90 minutes. With the OneLogin iPad app, CIA simply manages user access, instead of
having to keep track of students’ individual iPads. All the students’ personal apps and data remain private.
“The connectivity between OneLogin and Google was great,” said Kimmel. “Literally, we turned it on over the
weekend, created the accounts and provisioned the iPads. It was that easy.”
Kimmel believes he got more for his investment by choosing OneLogin’s solution. “OneLogin’s fees were
comparable, but we have so much more functionality,” he said. “We came out with a product that has
infinitely more flexibility than what we would have gotten with just the password piece.”
For example, one of the solutions Kimmel looked at required a daily sync and separate server for
authentication. “If we wanted to create a new account, we would have to add to the text file and create or
delete users,” he said. “By choosing OneLogin, we got rid of those inelegant processes and added password
sync. Now we can easily add other apps, like Schoology and Replicon—products that would have had a unique
sign-on and password requirement, and it’s all consolidated onto a single login screen.”